1. Meeting called to order by President Charlie Hill.
2. Prayer by Brenda
3. There was no reading of the 2025 minutes due to the absence of the secretary
4. No financial report due to absence of treasurer

5. The meeting started with the discussion of adding addendums to 4.7 and 4.8 of the bylaws.

• 4.7 referred to adding an Advisory Board to the list of officers. Advisory board members can only consist of pass board members. The responsibility of this board will be to bring important information and insight that would help propel his reunion to its highest point. Members for this board will be discussed at an upcoming board meeting.
• 4.8 referred to defining the Sargent at Arms. The duties of the SAA were elaborated on. Information for the duties are located on the By-Laws page.

6. A discussion of how often the reunion should be held. There were several thoughts expressed but every year won the popular vote. Therefore, reunions will be held every year.

7. The next topic was not including Friday night as part of the reunion. Fridays will be on a come if you can. The rule was also that Friday night was at the expenses of the host. Going forward, the host/hostess is not required to provide a gathering spot or food. The host/hostess is only responsible for Saturday activities and planning church service.

8. A discussion was held about changing reunion date. At this time, the dates will remain during the second or third weekend in August.

9. Meeting time for reunion will be at 4 pm on the Saturday of the reunion

10. 2027 reunion was discussed. Oklahoma was nominated but Uncle Sonny is there alone so Las Vegas was nominated. It was also discussed that all family would have to find their own hotel accommodations.

11. Reunion dues: Dues were increased as follows:

a. Generation 4 and Family increased to $100
b. Single increased to $50. See Dues page for more details or click here

12. 2027 Dues paid at this reunion:

• Uncle Sonny donated $100 cash
• Rufus – $100 cash
• Jimmie Lee – $100 cash
• Jamiea – $100 cash
• Anthony Hank Evans – $100 cashapp
• Deborah (via Anthony) – cashapp ($50 still due)
• Bobby – $100 cash
• Brenda – $100 cashapp

August 16, 2026

Sunday Church service was held in the hotel conference room.
Service started at 10:45 am with a song by Brenda. Myrtle continued with a prayer. Velma read Proverbs 3:5-6
Several shared a testimony.
Sermon was conducted by Brenda and the topic was “Dont Bypass the Relationship”.
The offerings received was $165

1, Meeting called to order by President Charlie Hill.
2, Prayer by James Anderson
3. Reading and approval of 2023 minutes
4. Voted that all officers must be present at business meeting.
5. Treasure report: Beginning balance – $1006.16; dues collected – $1770; Expenses – $2593.13; balance forward – $183.03. Report accepted.

The following vote was put on the floor. The results are as follows:
a. Is there a limit on host/hostess expenditures? Discussion: No limits but host/hostesses must understand that reimbursement is based on what is in treasury. Voted and approved that there are no limits to host/hostesses expenditures but reimbursement is dependent on balance in treasury, therfore, host/hostesses may not be fully reimbursed.
b. Location for Reunion 2025: Hercules, CA
c, Dates of 2025 reunion: August 15, 16, 17, 2025
d. Hostesses: Brenda Shepard, James Anderson, Patricia Scott
e. Dues deadline was changed to April 25, 2025 to provide better picture of attendance.
f. Dues amount will remain the same but revisited

Other Business:
Website: Mary (PeeWee) will continue to maintain website until after 2024 reunion. The goal after that time is to have someone from the 5th generation take over. Suggestion was made for the Secretary to take over website after 2024 reunion.

1, Meeting called to order by Robert (Bobby Biggs)
2, Prayer by Brenda Shephard
3. Scripture Bobby Biggs: Proverbs 3: 5 & 6
4. Pat acknowledged Mary (PeeWee) for building and maintaining the family website, Shontay for being treasurer, stated the importance of the younger generation stepping up and being together.
5. Officers elected as follows:
President – Charlie Hill (Jr)
Vice President – Katrina Jeffries
Secretary – Adrianna McKinney
Treasurer – Shontay Moore
Sargent at Arms – Jameia Anderson

Meeting turned over to newly elected President Charlie Hill.

The following vote was put on the floor. The results are as follows:
a. How often will we have the reunion: Every year.
b. Location for Reunion 2024: Las Vegas, NV
c, Dates of 2024 reunion: August 16, 17, 18, 2024
d. Hostesses: Mary (Peewee), Rveeda and Hattie (Nene)
e. Reason for the 3rd Weekend in August – Grandpa’s birthday
f. Next years dates Aug 16, 17, 18, 2024

Other Business:
Website: Mary (PeeWee) will continue to maintain website until after 2024 reunion. The goal after that time is to have someone from the 5th generation take over. Suggestion was made for the Secretary to take over website after 2024 reunion.

New Business:
Newly-elected officers will define and construct the rules and duties of all officers, but will consult 4th generation for advice.

Pat will hand over the zoom account information to 2023-2024 reunion secretary.

Bylaws will be created by new officers.

Everyone should send email address and phone number to Adrienne, the Secretary.

Dues were discussed and the dues amount can be found in the Dues section of the website.

Colors were addressed:
Brenda and Peewee agreed that we are one family and that we should all be in the same color for the main day, royal blue and gold lettering.
Jim brought up the Friday night chapter shirts. It was decided that we would not have chapters or chapter colors. We are one family, all descendants of Rufus (Grandpa). We will continue with royal blue with gold lettering. We will wear these shirts on Saturday.

Shontay and Trini to design new shirt with Grandpas picture
It was emphasized that we start out the Reunion Festivities with Prayer and end in church.
Generations three through seven were in attendance
President Hill asked for comments from each Generation.
Generation 3 – request treasure report
Treasure Report
Collected – $2,180
Balance $1180.20
Generation 4 – no comment
Generation 5 – no comment
President thanked Generation 4 for the example and everything they have done to get us to this point.
Special thanks to Bobby, Nita, Myrtle for all the work to make this reunion a success
PeeWee – We are happy to to turn over the reigns to the next generations. They have the duty to reignite and to keep the love and togetherness that we have always had.
Motion to close by Katrina Brown and 2nd by Jim Anderson
Sunday Service
Brooks Chapel 11am
Closing prayer – Myrtle Floyd